Interartcy [Tel: +357 22001508, Email: [email protected]], acting as a Data Controller, is dedicated to protecting your personal data made available to us and we try our best to process your information in a transparent manner, compliant to the provisions of the General Data Protection Regulation (EU/2016/679) and in conformity with the applicable legislation.
What Information we collect
This policy applies to data from which any living individual is identified or identifiable whether directly or indirectly. Specifically, we collect and process the following categories of personal data concerning you:
Before providing us with personal data relating to a third party, you have the responsibility and the obligation to inform that person about the content of this Policy.
Our methods of collecting & storing your data
We collect the above described personal data:
We store your data in a physical structured filing system as well as in our digital archive (DMS, email accounts and server), where limited access is granted to authorised people within our Group, depending on the nature of the communication and the correspondent processing. These two methods of keeping may not exist simultaneously, in the sense that some personal data are kept in our computerized database whereas others may be stored in hard copies.
The purposes of using your data
We process the personal data that we collect when you engage with us in order to:
The legal basis for processing your personal data and data disclosure
In such case we may share your personal data with or to transfer it to:
iii) Legitimate interests: Your personal data is also processed by us because it is mandatory for our legitimate interests or those of another person. In such case we use your personal data as follows:
In this respect we will share your personal data with the following:
In this circumstances we will share your personal data as follows:
Interartcy website enables sharing material via social media applications, such as Twitter, Facebook, LinkedIn and Instagram. These social media applications may collect and use information regarding your use of our website. Any personal information that you provide via such social media applications may be collected and used by other members of that social media application and such interactions are governed by the privacy policies of the companies that provide the application. Hence, we do not have control over, therefore no responsibility for those companies or their use of your personal information.
Marketing & newsletters
Through our website you have the option to subscribe to our newsroom, by providing us with your full name, email address and your consent on provided options. In this way, you will be sent marketing material about similar services provided by us, as well as other information in the form of newsletters and invitations to functions or events, which, in our opinion, may interest you. This information will be communicated to you on your email address. You have the right to access and correct the information that we collect about you by sending your email to [email protected] At any given time, you can withdraw your consent and automatically unsubscribe from our mailing list by clicking on the unsubscribe option provided for on our website.
In case we have obtained your business card for instance in a networking event, we consider that we have your oral consent to engage in marketing communications with you via newsletter or other marketing material as long as the purpose and terms of our communication fall under the agreed framework. We will not process your data for purposes other than the ones agreed, not before obtaining your explicit and unambiguous consent to use this data. In any case, you will be given the opportunity to unsubscribe in every newsletter communication that will be directed to you.
Cookies & Web Beacons
We will request your consent to place cookies on your computer or device through which you access our website. In this way you can control the cookies in use. Please note that by blocking specific cookies, you may impact your user experience and parts of this Website may no longer be fully accessible.
For more information about the cookies we use, please follow the link to our cookie notice which is part of this Privacy Statement.
We occasionally advertise on third party websites. As part of our effort to monitor the success of our advertising campaigns, we may use a visitor identification technology such as “web beacons” that counts visitors who have come to our website after being exposed to a Interartcy banner ad on a third party site. We do not use this technology to access your personal data; it is only used for statistics about visitors who come to our website and to check the effectiveness of our ads.
Transfer and processing of your personal data to third parties in the EU or outside the EU
In the framework of the effective delivery of our services, we may disclose or transfer your personal data to third parties that provide services to our network; and to authorities (such as tax authorities and courts) that reasonably require access to your personal data. In general, we disclose your information to our authorized employees and agents, who are responsible for managing and fulfilling obligations related to your application or in the event that your case requires information that fall under another jurisdiction that another Interartcy office/branch may be more competent. We also disclose information for recruitment purposes, should you apply for a position in the specific office of our network. We also share your information with our associates or external partners, who provide and administer services related to recruitment procedures e.g. the collection, sorting and evaluation of applications received and CVs.
When sharing your personal data with parties outside the European Union, your personal data will only be transferred based on any of the following:
In any case, our employees, affiliates and third parties are bound by written contracts of data protection, pursuant to the data protection legislation.
The above rights are not restrictive or absolute. We are obliged to answer to the relevant request(s) within one month from the submission of the said request, however, we may have the right to refuse any request if the law permits/obliges us so. If the request does not meet the requirements of applicable law, we reserve the right either to: (a) impose a reasonable fee, taking into account the administrative costs of providing the information or communicating or executing the requested action, or (b) reject your request.
If you wish to exercise any of your rights or if you have any concerns relating to the protection of your personal data please contact us at: [email protected].
If you are not satisfied with our methods of processing your personal data you may submit a complaint before the Office of the Commissioner for Personal Data Protection of Cyprus by using its website www.dataprotection.gov.cy, following the procedure stated on its website.
Measures for the protection of your personal information
Taking into account the state of the art, the nature, scope, context and purposes of processing as well as the risks of varying likelihood and severity for rights and freedoms of natural persons posed by the processing, we implement and use a range of technical and organizational measures that ensure a level of data security appropriate for the level of risk presented by processing personal data. These measures include:
Retention of your data
Your information will be retained for communication purposes for as long as the relevant activity or offered service dictates. If there is a client agreement for the provision of services by Interartcy, we will maintain your data as long as we provide to you services, or after termination of the contract, for as long as the applicable law provides so or a legitimate interest (claims etc.) of ours exist. In case you do not wish us to use your data anymore or update it, please send to us a relevant request to delete or update your data at the email address: [email protected]
Regarding the Information we receive for recruitment purposes, if the application is not successful or if the employment proposal is not accepted, we will delete your personal data and any other relevant information, from our physical and/or electronic records, within 6 months from the date of the applicable closing event.
If your application for employment is successful, we will be obliged to use your information as long as the employment agreement is in force and the law provides for after its termination, or for as long as eventual court or extra judicial proceedings last to defend against legal claims. We can delete your data earlier from our records, upon your request, only to the extent allowed.
Especially when personal data has been collected by us as required by the anti-money laundering legislation, including for screening and reporting and identification, we will keep that personal data in our possession for five years following the termination of our client relationship, unless we obliged to retain this information by another law, or for the purposes of court procedures (see article 30 and 31 of Law 4557/2018 as it stands for your reference).
Update of Privacy Notice
Please check this page periodically if you wish to monitor changes that may be implemented, as we try to keep our privacy policies updated.
Tel: +357 22001508
Email: [email protected]